Career Detail

People & Culture Representative

The People & Culture Representative acts as a liaison between employees and management of Deublin Company. They will perform duties associated with employment, payroll, safety, training and employee benefit programs, following standards and accepted practices.

10/28/2022

Waukegan, Illinois

Full-time

Office

General Duties and Responsibilities:

  • Maintain the highest level of discretion and confidentiality.
  • Maintain human resource information system records and compiles reports from the database; maintains employment records. 
  • Respond to current, future, and past employee inquiries regarding policies, procedures, programs and benefits.
  • Administer various human resource plans and procedures for all company personnel; assists in the development and implementation of personnel policies and procedures; maintains employee handbook.
  • Recommend new approaches, policies, and procedures to effect continual improvements in efficiency of the department and services performed.
  • Conduct recruitment efforts for both exempt and nonexempt personnel, students, and temporary employees; writes and places advertisements; coordinates interviews; interviews and selects potential employees.
  • Review applicants to evaluate if they meet the position requirements; schedules interview; conducts new-employee orientations; administers pre-employment and background testing; prepares offer letters and makes offers to candidates.
  • Develop interview techniques, rating scales, and psychological tests used to assess skills, abilities, and interests for the purpose of employee placement.
  • Files annual reports, maintains records, reports and logs related to EEO regulations, DOL reporting, and OSHA requirements.
  • Analyze, maintain, and update employment-related data, staffing reconciliation, human resource documents and reports.
  • Assist payroll by completing timecard approvals, when to pay certain bonuses, and entering pay changes.
  • Assist with employee relations issues and investigations.
  • Assist in administration of the compensation and performance review programs; updates job descriptions, as required.
  • Perform benefit administration to include claims resolution, change reporting, approving invoices for payment and communicating benefit information to employees.
  • Assist with employee retirements and terminations.
  • Administer global service awards program.
  • Administer health and welfare plans, including enrollments, changes, and terminations. Processes required documents through payroll and insurance providers to ensure accurate record-keeping and proper deductions.
  • Administer FMLA, disability, and leaves of absence for all employees.
  • Conduct accident investigations; recommends and implements corrective actions; reports and follows up on accidents with Workers Compensation carrier. 
  • Support managers and supervisors in execution of training in their departments; research outside training opportunities; identifies employees’ potentials and suggests career path development.  Support employee engagement activities for shop floor employees.
  • Prepare and design educational materials, partners with subject matter experts and process owners regarding instructional design of training materials.
  • Scan or read incoming materials to determine how and where they should be classified or filed. Perform general office activities, such as typing, answering telephones, operating office machines, processing mail, or securing confidential materials; provide clerical and administrative support to the People & Culture group.
  • Plan, schedule and coordinate various company events.
  • Maintain compliance with federal and state regulations concerning employment.
  • Mentor, train and assist other associates in the People & Culture department.
  • Perform other duties as assigned.

 

Skills/Abilities:

  1. Ability to recognize and maintain confidentiality of information.
  2. Exhibit proficiency in HRIS, personal computers and Microsoft Office applications.
  3. Ability to write reports, business correspondence, and procedure manuals. 
  4. Ability to effectively present information and respond to questions from employees and managers.
  5. Demonstrate excellent written and verbal communication skills.
  6. Ability to prioritize tasks and handle numerous assignments simultaneously.
  7. Ability to work independently.
  8. Sound judgment and decision-making ability.
  9. Team Management skills.
  10. Strong time-management skills and ability to prioritize effectively. 

 

Education and/or Experience:

  • Bachelor’s degree in human resources, Business or Psychology
  • 3+ years’ experience in Human Resources